Ministry and Administrative Support and Coordinator

Updated 12 days ago
Summary
Provides administrative support for membership, volunteers and staff by managing the office, assisting with communications, coordinating facility and IT maintenance, managing the church calendar, and assisting the pastors.
Key Responsibilities

Ministry and Administrative Support – Grace UMC

We’re looking for someone who …

  • Keeps confidential information private that is heard in the office.
  • Can maintain a non-anxious presence with difficult people
  • Loves God and God’s church
  • Sees problems as opportunities to change things for the better
  • Enjoys keeping things and people organized
  • Communicates clearly
  • Maintains a positive attitude
  • Enjoy being the ‘go-to’ person for the team
  • Can function well on their own in the office.
  • Enjoys learning new things
  • Can set boundaries

Minimum Hours:
Monday to Thursday: 8:30AM to 2:30 PM
Friday: 8:30AM to 12:30PM
More hours possible.


RESPONSIBILITIES:

Publications & Graphics:

  • Create, print & distribute electronically: Monthly newsletter, posters, worship slides, weekly Sunday bulletins, flyers


Membership, Volunteer & Staff Support

  • Answer incoming calls and assist visitors/members.
  • Work with the volunteer receptionists and other volunteers such as trustees for day-to-day operations.
  • Coordinate and communicate needs, schedules and set up to maintenance staff
  • Assist the pastors as needed
  • Connect visitors (in person, phone calls, emails) to the leader appropriate for their specific needs
  • Assist staff and committee chairpersons as needed.
  • Assist senior leadership team as needed.

Administrative/Facility Support:

  • Manage church membership through our church management software platform, (Church Community Builder / Pushpay Staq) by:
  • Entering attendance
  • Entering visitor information
  • Creating forms as needed
  • Entering prayer requests and bereavements
  • Creating reports as needed
  • Entering member updates
  • Manages groups and volunteer schedules
  • Manage the church calendar including the scheduling of rooms
  • Track visitors from attendance sheets and communicate information to the appropriate staff.
  • Coordinate with ministry team leaders, pastors, and program staff to determine current ministry volunteer opportunities.
  • Maintain a catalog of volunteer opportunities with job descriptions for ministry areas of Grace UMC.
  • Assist pastors, directors, and ministry team leaders in the recruitment and scheduling of volunteers to serve in ministry.
  • Schedule automated door locks according to calendar and schedule.

Personnel Administration & Human Resources:

  • Oversee contracted personnel and special service personnel.
  • Maintain current job descriptions for all staff members.
  • Maintain personnel files
  • Orient new staff members

Pastoral Administrative Assistant:

  • Assist in coordinating funerals and weddings with the pastors for scheduling purposes.
  • Communicate prayer requests to pastors and the Grace Prayer team.
  • Maintain records of bereavements and send out bereavement notices and arrange for ash interment in the Grace Memorial Garden
  • Send out a weekly prayer list to recipients.
  • Attend weekly staff meetings and take notes during the staff meetings to share with staff after the meetings.
  • Use discretion when working and making decisions on behalf of the church.
  • Keep confidential information private that is heard in the office.

General Office Management

  • Develop and implement an efficient and effective office organization by improving methods and procedures as needed.
  • Assure adequate inventory of equipment and supplies.
  • Prepare membership mailings as needed.

Job Types: Part-time

Minimum Qualifications
College degree preferred.
Experience with newsletter creation, building management, being all things to all people helpful. Church or nonprofit experience a plus. 

 
Job Details
Job Type
Part-Time
Reports To
Pastors
FSLA
Non Exempt
Reporting To
Volunteer Receptionists
To be considered for this position, please send a cover letter, your resume, and references to jobs@peopleofgrace.org.